AITEC has built a suite of customizable applications to meet your specific needs.

Marketing management

The AITEC engine of your company

• Management of proposals with dunning notices, invoices, assets
  
• Sales management
• Stock and delivery management
• Management of suppliers orders, determination of quantities ordered from sales statistics
• Call management
• Troubleshooting management
• Storage management of spare parts
• Management of inventories and receipts of orders with barcode reader
• Management of maintenance and support contracts
• Materials Management
• Documents Management
• Follow-up of turnover
• Export billing to your accounting software

Hardware & parts management

• Plan the use of your hardware equipment on your building sites
• Predictive management of material affects
• Managing hardware and parts outputs and returns
• Construction site invoicing management
• Maintenance management with alerts for renewal
• Management of financial depreciation and maintenance costs

Planning
Hours reporting

• Use the same software to plan your projects, track progress and track time spent.
• Organization of tasks in hierarchical levels
  Management of teams
• Managing links between end-start and start-start tasks with or without offset
• Entering hours or importing from a time-clock system/ software
• Entering the progress made on a date and highlighting the deviations from the planned progress
• Determination of the impact of the pace achieved between the last two progress points on the completion of the project.

Electronic Documents Management EDM

Features of Electronic Document Management

ACQUISITION
The acquisition concerns both existing and produced documents, as well as paper (via digitization) and electronic documents.
RANKING
When a document enters the management system, it must be recoverable.It is indexed according to its metadata (type of file, date of addition, responsible of the addition) and its content (search in full text).
STORAGE
It is imperative to ensure the integrity, security and backup of documents management. The initial storage of documents and their backup must therefore be considered.
DIFFUSION
Documents are often intended to be broadcasted, electronically or after printing. In some cases, they have to be transformed and checked before the broadcast.
ARCHIVING
Some documents must be legally preserved but are no longer relevant to current operations. They then become candidates for archiving, which can have consequences on their access and indexing.
Documentary Management: What benefits?
REDUCTION OF PAPER-RELATED COSTS
The existence of a paper document induces costs: consumables, research, archiving. Documentary management reduces these costs at least in part.

UBIQUISTIC ACCESS TO DOCUMENTS
The GED system is accessible from all over the organization. Many people can access the same documents simultaneously.

IMPROVING INDEXATION AND RESEARCH
Indexing and researching documents are faster, more complete and accurate in a GED system than in paper archives.

QUALITY APPROACH
Any document produced or transmitted by your organization is registered in the GED. This systematic approach is naturally part of the quality approach.
Disadvantages and limitations

FINANCIAL COSTS
Setting up the GED involves direct financial costs that include the set up of the technical infrastructure and the integration of existing documents into the GED.

ACCOMPANYING AND TRAINING
Users must be trained and accompanied when setting up the GED. This training covers both software tools and application of new procedures.
LIMITS TO INDEXATION
The development of multimedia contents (sounds, videos) and fast evoluting (wikis) presents a growing challenge to indexing data.

GED: the stakes

The GED allows to control the flow of documents and to improve traceability. The circulation and processing of documents are facilitated. The GED is also a solution to meet the legal requirements related to archiving and quality process requirements. Despite initial costs and the need for new procedures, it can lead to significant financial savings and productivity gains.

GED Trends
The production and consultation of documents in an organization increasingly involves collaborative work, including remote work, and mobility. GED publishers seek to accompany these trends